Why is this important?

• Meetings take precious time: Every minute spent in an unproductive meeting steals your chance to do what matters most. 

• They disrupt your flow: Constant meetings interrupt your focus and hinder your ability to complete demanding tasks. 

• They lead to stress and burnout: Overloaded schedules leave you feeling overwhelmed and frustrated. 

• They often lack purpose: Unclear goals and agendas make it difficult to achieve anything concrete. 

• Lunch and breaktimes should be protected: many staff use their dedicated lunch and break times to squeeze in meetings, increasing the risk of burnout even further. 

Make Meetings Matter is a movement dedicated to transforming meetings from time-wasters to powerful tools for collaboration and progress. 

If you would like to be a part of our pilot study, please complete this form.

What does a good meeting look like?

• Focused and concise: 30-45 minutes is ideal. Keep it relevant and focused on specific goals. 

• Small and inclusive: 5-8 people is best for action-oriented meetings. Invite only those who have something to contribute. 

• Well-prepared: Share a clear agenda and any necessary documents beforehand. 

• Engaging and respectful: Encourage participation, listen actively, and create a space for diverse voices. 

• Action-oriented: Clearly define tasks, assign ownership, and set deadlines. 

• Mindful of timing: Respect colleagues’ time by starting and ending on schedule. 

Meeting Etiquette Tips

• Time is Precious – keep it short.

• A clear Purpose and outcomes for every meeting.

• Be fully Present with no distractions.

• Preparation time is key.

• Permission to say no.